Let's ensure everyone gets to play!

Registration fees shouldn't be a barrier for participation

Updated Friday July 19, 2019 by Kitchener Sports Association.

KSA Fee-assistance cheque presentations
KSA Fee-assistance cheque recipients (BACK ROW L-R): LeVar Piper (Waterloo Regional Boxing), Ron Mooibrook (Kitchener Minor Baseball), Craig Findlay (Stanley Park Optimist Ball), Mike Quigley (KW Youth Basketball), Brad Freund (KMHA Donna's Kids), Scott Mueller ( KW Water Polo), Torsten Wandelt (Kitchener Minor Girls Softball) and Bill Pegg (KSA President - cheque presenter). (FRONT ROW L-R): Kelvin Lee (KW Gymnastics), Heather MacKneson (Pride Stables), Adele Couchman (Sports for Special Athletes),Shon Carroll (KW Minor Boys Softball) and Lerinda Chapeskie (KSA Fee-assistance Committee) (Nov. 27, 2018)

To assist in efforts to to ensure that more children have the opportunity to play, in the spring of 2013, KSA announced the establishment of a program to provide financial support to local minor sports groups offering registration fee subsidies. As of year-end 2018, KSA has provided $94,320 in fee-assistance funding and is budgeting more as more sports groups join the program.

This initiative provides funding to local minor sports groups that either already have publicized formal fee-assistance programs in place or, plan to establish a formal fee-assistance program and promote it.

KSA’s objectives are two-fold:

  • To help participating groups publicize their willingness to accept registrations from those requiring financial assistance.
  • To increase the overall pool of funds available for fee-assistance thereby increasing the number of registrants who otherwise would not be able to participate. 

​​Please note: KSA’s funding will be provided directly to the sports organization and is meant to supplement (not replace) the sources* of assistance already available to individuals.

Expectations from KSA are that each group will:

(i) qualify applicants requesting assistance, direct them to potential sources providing individual/family* assistance and accept such funding as approved to ensure participation,

(ii) charge each participant what they can reasonably afford – thereby ensuring each has a personal commitment to the sports program

(iii) absorb at least a portion of the remaining shortfall in the registration fee

(iv) enlist KSA’s assistance with the outstanding balance.

This means that registration payment may consist of 4 components (i) individual assistance (if any) (ii) participant’s portion (ii) sports group’s subsidy (iv) KSA funding

Paperwork required by KSA from groups wishing to participate is minimal:

  1. A brief summary of the fee assistance your group provided last year including the number of participants helped and the subsidy total.
  2. Copies of any pamphlets, advertisements, blank registration forms, etc. which validate the existence and promotion of the fee-assistance program and KSA’s financial backing thereof. (If you are using this opportunity to establish a formal fee-assistance program then include whatever documentation you do have and your plans for materials, and time-line, to comply.)
  3. A summary, after registrations are all in for the current session, of the total number of participants helped and a summary total of the four fee components.

At this time, we are asking sports groups to indicate whether they'd like to  be part of this initiative and reach out to ensure more children have the opportunity to play. We will follow-up with the groups interested in collaborating with us on this endeavour, request documentation on items (1) and (2) noted above, and then confirm acceptance into this KSA funding program.

Let’s work together to ensure everyone has the opportunity to play.

Participating Groups: To date, sports groups offering subsidized registration fees, in partnership with KSA, include: Kitchener Minor Baseball, Kitchener Minor Girls Softball,  KW Minor Boys Softball,  KW Water PoloKW Youth Basketball,  Stanley Park Optimist Ball,   Forest Hill T-Ball,  Sports for Special Athletes,  Waterloo Regional Boxing Academy,  KW Gymnastics  and  ROW Swim Club.  KSA also supports Donna Weber's Sponsored Kids Program (Kitchener Minor Hockey)  and  Pride Stables (Ontario Developmental Riding Program).

The invitation to partner with KSA is open to all the local groups as we endeavour to ensure everyone gets to play. Other sports organizations may also have their own fee-assistance programs - ask!


Application procedure for groups 

* Sources of individual/family assistance could include (among others): OutReach (Region of Waterloo), Family & Children’s Services, City of Kitchener and/or City of Waterloo Leisure Access, Kidsport, Jump Start, etc.

KSA Fee assistance application form 2019.doc

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